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Privacy Policy

A legal disclaimer

DVM Ascent Holdings LLC
Effective Date: 01/012026

DVM Ascent Holdings LLC (“DVM Ascent,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, enroll in memberships, participate in mentorship programs, attend continuing education events, or otherwise engage with our services (collectively, the “Services”).

By using our Services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

Personal Information

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Professional credentials (e.g., DVM status, student status)

  • Payment information (processed through third-party payment providers)

  • Account login information

Professional & Program Information

  • Membership tier selection

  • CE participation records

  • Case discussion participation

  • Mentorship session information

  • Communications submitted through contact forms or email

Automatically Collected Information

  • IP address

  • Browser type

  • Device information

  • Usage data and website interaction analytics

  • Cookies and tracking technologies

2. How We Use Your Information

We use your information to:

  • Provide and manage memberships and programs

  • Process payments

  • Deliver educational content and mentorship services

  • Track CE participation and certificates

  • Communicate updates, newsletters, and service information

  • Improve website functionality and user experience

  • Maintain security and prevent fraud

  • Comply with legal obligations

We do not sell your personal information.

3. Payment Processing

Payment information is processed through secure third-party payment processors (such as Stripe or similar providers). DVM Ascent does not store full credit card information on our servers.

4. Sharing of Information

We may share information with:

  • Service providers (hosting, payment processors, email marketing platforms, scheduling software)

  • Professional advisors (legal, accounting, compliance)

  • Government authorities when required by law

We require third-party providers to maintain appropriate confidentiality and data security standards.

5. Confidentiality of Case Discussions

Participants are responsible for properly de-identifying any clinical or business case information shared through the platform. DVM Ascent does not intentionally collect identifiable client or patient data and expects members to comply with applicable privacy laws and professional standards.

6. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal information. However, no electronic transmission or storage system can be guaranteed 100% secure.

7. Cookies & Tracking Technologies

Our website may use cookies and analytics tools to improve functionality and user experience. You may adjust your browser settings to decline cookies, though this may affect site performance.

8. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of certain data

  • Opt out of marketing communications

You may contact us at the email below to make such requests.

9. Retention of Information

We retain personal information only as long as necessary to provide services, comply with legal obligations, resolve disputes, and enforce agreements.

10. Children’s Privacy

DVM Ascent services are intended for veterinary professionals and students and are not directed toward children under 13. We do not knowingly collect personal information from children.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.

12. Changes to This Policy

We may update this Privacy Policy periodically. Continued use of our Services after updates constitutes acceptance of the revised policy.

13. Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact:

DVM Ascent Holdings LLC
Email: _________________________
Mailing Address: _________________________

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